Business Support Administrator

Ashberry Recruitment are looking for a Business Support Administrator for our client based in Earby.

The Business Support Administrator is principally responsible for the general administration and support of HR processes. Having a strong understanding of the business requirements, the job holder will liaise with team and clients to ensure the business runs effectively.

Working closely companywide to ensure business systems and processes are recorded and reported in an accurate and consistent manner. This will include front of house hospitality, administrative duties and liaising with our HR partner for payroll and personnel records. Whilst ensuring company events are organised, client visits are accommodated, and team members are supported.

Key Tasks and Accountabilities

• Provide reception services including answer/ deal with queries, both face to face and via the telephone, take messages and pass them on to the relevant member of the team in a timely manner
• To meet and greet visitors as required and provide hospitality
• Organise incoming and outgoing post
• Assist with ordering and maintenance of stationery and housekeeping supplies
• Filing and archiving of documents
• Data input, data extraction, photocopying and filing
• Manage financial documentation and coordinate with group finance team, sales invoice data entry to finance system
• Provide recruitment support including sending job applications, scheduling interviews, issuing job offer letters and obtaining references
• Provide facility management including liaising with suppliers to schedule routine jobs to be carried out
• Assist in organising company meetings and events, company communication and correspondence
• To support the team to maintain accurate, timely and legible records
• Support with new starters introduction to the company, documentation and personnel records, also leaver activities
• Maintenance of HR system; personnel records, annual leave database, induction, payroll details monthly to subcontractor responsible for PAYE
• Plan and book travel accommodation for management and colleagues
• Adheres to company policies and procedures e.g. Dignity at Work, Health & Safety, ALCOA
• Perform other duties as and when required by the business

Education and Experience

• Minimum of a GSCE’s in English and Maths
• A minimum of 2 years working in a business administration role
• Good verbal, numerical and literacy skills
• Good attention to detail
• Good IT skills including working knowledge of Microsoft applications

Competencies

• Can follow instructions
• Self-starter, able to organise own work load
• Can develop and maintain strong relationships with clients and suppliers
• Can develop new systems and procedures
• Makes recommendations for improvements
• Offers solutions and suggestions for problems
• Can lead a project
• Good housekeeping