PA

Ashberry Recruitment are looking for an experienced PA to join our well-respected client based in Colne. The role is an on-going temporary role with a view to a permanent position.

Key Responsibilities

1. To provide a confidential and high quality secretarial and administrative service to the Principal including:

• Providing a point of contact for parents/carers and external agencies wishing to speak with the Principal
• Acting as the school Complaints Coordinator
• Overseeing the hospitality for the Principal’s guests and visitors
• Taking notes and administering external and internal meetings and events as required
• Providing general administrative support for the Principal as requested

2. To book and maintain up to date records for CPD, booking staff CPD courses
3. To assist in the keeping and maintenance of confidential staff files
4. To publish up to date information for staff, students and parents including internal contact details and the Academy calendar
5. To administer the exclusions process and data
6. To administer for the Governors as required
7. To produce letters to parents as per the Behaviour Management System
8. To administer for Educational Visits and keep up to date with current practice

Trust Responsibilities

1. Share the Trust’s Vision, Mission, Values and Behaviors and communicate them effectively
2. Participate in Staff Review and Professional Development activities, and be actively involved in the Trust’s culture of high expectation
3. Value diversity and promote equality
4. Engage in marketing activities and liaison with employers and the wider community in line with Trust strategies
5. Contribute to cross-Trust events
6. Adhere to Trust policies and procedures including Health and Safety
7. Be responsible for safeguarding and promoting the welfare of children and young people
8. Work flexibly including, where necessary, evenings and weekends
9. Any other duties that the Principal or Chief Executive consider appropriate

Person Specification

Qualifications and Attainments                                                  

• 4 GCSEs or equivalent including Maths and English at Grade C or above

Training, Experience and Knowledge                                              

• Experience of working in a busy office environment
• Experience of providing outstanding administrative support
• Experience of working in a team
• Experience of using initiative and making decisions          
• Experience of providing PA/secretarial support (Desirable)
• Experience of working in the Education Sector (Desirable)
• Experience of handling confidential information (Desirable)

Personal Skills and Attitudes

• Excellent IT skills
• Ability to manage multiple tasks and prioritise workload
• Display initiative, be positive and enthusiastic
• Demonstrate a commitment to equality and diversity, customer service and quality assurance
• Be a team player
• Ability to respect confidentiality
• Good administrative skills
• Ability to keep accurate and up to date records
• Demonstrate a commitment to the process of continuous review and improvement
• Suitability to work with children young people and/or vulnerable adults
• Flexible approach to working times in line with the College (attendance at Open Events; Parents’ Evenings etc, as required)

Salary 

£21,166 – The role is term time therefore will be pro rata at 43.89 weeks (£17,864)